Proper way to enter Filers Name on 1096? When I hand wrote the form I used the individual name and then underneath the name of the business we've been using for the IRS

[Cindy62707]

Using TT this year to do 1099's instead of hand writing them and it asks for business name and the dba name.  We have the legal business name that is registered and a dba name that we switched to for most uses.  TT is not listing the owners name, then name of the business on the 1096.  Instead it is using the business name and the dba name only.  Since my husband is a Sole Proprietor LLC we use a Schedule C to file the business taxes.  I thought that is why the 1096 also had to have his personal name as the main name followed by the legal business name.  There is no option with TT to list the Filer name, business name and the dba name.  How do I get my husband's name on the 1096 in TT?

[DianeW777]

The federal employer identification number (EIN) issued for the LLC is actually associated with the business name (the first four letters). You can leave the business name if you like.

If you prefer to use your the personal name of your spouse, you can use 'Personal Name-LLC Name' all in the same field slot so that your spouses' name shows the way you wish.  Either way would work for filing your 1096 and 1099s.

[Cindy62707]

Thank you.  I did the LLC business name-personal name as suggested but in the print out to mail, TT truncated it so that the personal name doesn’t print on the 1096 or the W3.  

[JosephS1]

As DianeW777 stated, the federal employer identification number issued for the LLC is the primary association with the business for IRS and other filing purposes.  If you wanted to, replace the DBA with the personal name if you feel the need for the 1099's to be sent to specifically identify to the recipients who they are receiving the 1099 from.  Whereas the LLC, which has an identifying number can be considered a "real" name, a DBA is considered a fictitious name and has limited legality even if registered with the state of which you are a resident of.  As a for instance, if someone were to attempt to file letters of incorporation with the name that you have as a DBA, the incorporator would receive priority in receiving the name as an incorporated name is considered a "real" legal name as opposed to a fictitious name.

It matters little really which name is listed on the second line as long as the payer with the employer identification number is listed as the primary.

@Cindy62707