Forms W-2 2025 with 2024 year

[LynnRThompson]

I submitted Forms W-2 Copy A to the Social Security Administration prior to TurboTax correcting the error of the 2025 W-2s printing with a 2024 date. I do not know if Copy A also listed 2024 instead of 2025 as I did not save hard copies of them.  Has TurboTax contacted the SSA? How is the Social Security Administration handling forms submitted with the incorrect year? Do I need to re-submit them? I have reprinted and remailed the W-2s for our employees so that their W-2s have the correct year. 

[RobertB4444]

If you submitted them electronically then there is no issue.  They were submitted into the 2025 year with the correct data - they just had an error for printing.  

If you mailed the forms in there may be an issue.  In which case, you can either contact the Social Security Administration and make sure that they applied the submitted W2s to the correct year (here is how to contact the SSA) or you can re-print the W2s/W3 and re-submit them for 2025.  If there is a conflict at the SSA because of the double submission you will receive a letter that will request more information.

[LynnRThompson]

I spoke with the SSA yesterday and they said the forms will be processed for 2024, the date on the forms. For employees that worked both in 2024 and 2025, their data will be added together and be listed for 2024. For example, if "Sarah" worked both years, earning $40,000 in 2024 and $45,000 in 2025, her income for 2024 will be listed as $85,000 and $0 for 2025. If "Adam" only worked in 2025 and earned $30,000, he will show $30,000 for 2024 and $0 for 2025.

The fix is to send to the SSA corrected forms for 2024 and new forms for 2025. The agent said to complete a Form W-2c for 2024 and re-submit Copy A for 2025, now with the correct year. To complicate this further, on TT Home and Business for 2024, it states that, "If you have already filed this Form W-2 ... with the Social Security Administration, you must request IRS Form W-2c and Form W-3c." which matches what the SSA said. However, the fix is outside of the capabilities of TT 2024 Home and Business. The TT Expert response in this thread includes a link with an incorrect phone number. The Division of Business Services number is 800-772-6270.

The 1099-NEC I sent may need to be redone. The 1099-NEC for 2025 shows the correct date; the transmittal form, Form 1096, shows 2024. I don't know how this will be handled by the IRS; I need to call again.

The employees were also sent new W-2s. Fortunately, they were contacted early, before they filed their returns.