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It is entered in TurboTax in the Inventory/Cost of Goods Sold section where you enter your business expenses. When you work through that section, you will be asked to enter your beginning inventory (cost of goods on hand at beginning of year), ending inventory and purchases, labor costs, materials and supplies. The cost of goods sold is calculated by adding the cost of your beginning inventory to your purchases, labor and materials and then subtracting from that sum the value of the ending inventory. Cost of goods sold is a business expense in that it is deductible from your sales, but it is technically not called a business expense, but is simply referred to as Cost of Goods Sold.
Thank you, Thomas. I've had my eBay business since 2019. I've previously entered my COG as expenses, so I don't have a previous years "ending inventory" number. If I want to switch to the accrual method, do I need to notify the IRS? Then I would need to find my 2021 ending inventory total to use as my beginning 2022 inventory? Thank you for your help!
Yes you will need to notify the IRS of you change to accrual method.
To request a change in your accounting method, use Form 3115. You can file Form 3115 any time after the first day of the year. The earlier you file the form, the more time the IRS has to work through any issues.
IRS: Application for Change in Accounting Method
Correct Accounting Method for Schedule C
Then I would need to find my 2021 ending inventory total to use as my beginning 2022 inventory?
If you will be switching to COGS and tracking inventory, be aware of the following. The IRS doesn't do things the way most would expect when it comes to dealing with inventory. If you don't do this right, you "will" mess it up big time and have major issues later down the road. So please ask questions if necessary. Let me start by clarifying terms.
BOY Inventory Balance - Beginning of Year Inventory Balance. This is what "you" paid for the inventory in your physical possession on Jan 1 of the tax year. it does not matter in what year the inventory was purchased. Could have been purchased 50 years ago. In the first year dealing with inventory, then on your taxes your very first BOY balance must be zero. No exceptions.
EOY Inventory Balance - End of Year Inventory Balance. This is what "you" paid for the inventory in your physically possession on Dec 31 of the tax year. It does not matter in what tax year you purchased that inventory either.
COGS - Cost of Goods Sold. What "you" paid for the inventory you actually sold during the tax year.
When starting COGS, understand that your BOY balance must batch exactly the prior year's EOY balance. So if 2022 is your first year dealing with inventory, then you BOY balance must be zero. There are no exceptions. Since you did not report inventory in 2021, that's the only possible way for the 2022 BOY to match the non-existent 2021 EOY balance. If it does not match, then you have some 'splainin' to do to the IRS, and there is no acceptable explanation they will accept.
The way COGS works, is that what you paid for inventory is not deductible until the tax year you sell that inventory. So you'll want to keep track of what you pay, as well as what you sell. In other words, "first in, first out" so that you know the widget you sold was the one purchased in 1990 for $20, and not the one you purchased in 2005 for $50.
Here's a scenario shows "how it works" for the first two years.
In 2021 I had on hand 500 widgets that I purchased for $100 each back in 2010 before my widget business even existed.
First year (2021)
BOY Inventory Balance - $0 (Has to be zero, as there's no other way to match EOY of last year.)
COGS - $1000 (this is what I paid for the 100 widgets I sold in 2021)
EOY Inventory Balance - $4000 (This is what I paid for the widgets I did not sell in 2021, and still have possession of on Dec 31 of 2021)
The COGS amount of $1000 is deducted from my gross business income, so I don't get taxed on it.
Second year (2022)
BOY Inventory Balance - $4000 (This matches exactly my prior year EOY balance, as it should)
COGS - $5000 (what I paid for the inventory I actually sold in 2022)
EOY Inventory Balance - $3000 (What I paid for the widgets unsold and in my possession on Dec 31 2022)
With the above, it shows I started with $4000 of inventory. It also shows that I purchased an additional $4000 of inventory to bring my total amount of inventory for the year to $8000. During the year I sold $5000 of that inventory leaving me with $3000 of inventory left on Dec 31 of 2022. Only the $4000 of COGS is deductible from the 2022 business income, since I only sold $4000 worth of product.
Note that the above is very simplified. The program allows you to account for other ways that inventory can be reduced during the year. For example, loss, theft, breakage, inventory pulled for personal use, etc. etc. etc.
Line 35 of Schedule C is your inventory at the beginning of the year and, in that regard, note the following:
If you are changing your method of accounting beginning with 2022, refigure last year's closing inventory using your new method of accounting and enter the result on line 35.
See https://www.irs.gov/instructions/i1040sc#en_US_2022_publink24329wd0e2450
@Anonymous_ something I just realized. If in 2021 or any prior tax year, the inventory was expensed as a business expense, then it's already been deducted from the business income in the tax year it was expensed. Does this not complicate matters, since they can't "deduct" it again as a COGS expense in 2022?
Yes, if @jetfletch deducted the entire cost of inventory as an expense, that is a problem because the expense needs to match income. In other words, the deduction (as materials and supplies) would be the cost of each item as that item is sold.
If @jetfletch was following that procedure, then the issue would not arise.
I see it now. So the cost of inventory still unsold at the end of the year, can not be included in the EOY balance if that inventory cost was already expensed in a prior year.
Thank you all for your detailed help and patience with my questions. I'm learning as I go, and may end up getting an accountant for peace of mind, but want to understand it either way.
I'm not reporting (or re-reporting) my entire inventory as an expense, just new inventory that year as I buy it...I'm not doubling up on anything. I'm reporting it when I bought it instead of when I sold it.
Instead of changing to the accrual method (reporting BOY Inventory Balance/COGS/EOY Inventory Balance, which would require me to fill out form 3115 and backtrack) can I just stick with my cash method reporting COG instead of COGS? Thanks again.
@jetfletch wrote:....can I just stick with my cash method reporting COG instead of COGS? Thanks again.
Yes, you have that option as a small business, and you should record the cost of the items sold as you sell them (as a materials/supplies expense).
Yes, you have that option as a small business, and you should record the cost of the items sold as you sell them (as a materials/supplies expense).
If the item(s) was already deducted as an expense in a prior year, you can not deduct the cost again in the year you sell it.
Correct, I'm only deducting COG for each item once...thanks!
I don't understand the example for the second year. It says $5,000 was sold but only $4,000 could be deducted since only $4,000 was sold? But $5,000 was sold, no?
Also in Turbo Tax Business Income section, I entered a value for "cost of purchases", expecting this amount to be deducted from gross income. But the cost of purchases amount I entered was almost cut in half by the program, forcing me to pay more in taxes than warranted. I'm sure I am doing something wrong, but I cannot figure out why this is happening. Hoping someone can help......
You simply need to remember the formula:
(Beginning Inventory + Purchases) – Ending Inventory = COGS
Now, you only need to be concerned about entering your figures on the proper line. The program will calculate your Cost of Goods Sold for you.
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