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ludinz
New Member

Is there any reason for a sole member LLC to include reimbursed expenses on a 1099MISC? I'm a freelancer & provided receipts & called out expenses separately in invoices.

I am a freelancer in MA and work with several other small entities (think other freelancers who have established sole member LLCs). In reviewing my 1099MISCs, I noticed that all are only reporting my professional fees, which I expected, except one. One of my 1099MISCs also includes reimbursed expenses. 

I submitted receipts and documentation for these expenses. I also called them out as separate line items in my invoices. When I asked the sole member LLC, the response was that they are still considered a "person," not an "entity" and if they do not report all money paid, then they will be taxed on it - whether or not they have my receipts and documentation.

My question is: is this accurate/correct? 

Thanks!

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IsabellaG
Expert Alumni

Is there any reason for a sole member LLC to include reimbursed expenses on a 1099MISC? I'm a freelancer & provided receipts & called out expenses separately in invoices.

No, it's not correct. If you adequately accounted for your expenses to the payer, a 1099-MISC isn't necessary. Of course, since that was reported to the IRS, you will have to report the income and deduct the expenses. You wouldn't deduct the reimbursed expenses that were not reported as income. See the answers below to similar questions.

https://ttlc.intuit.com/replies/5706707

https://ttlc.intuit.com/replies/3956096

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7 Replies
IsabellaG
Expert Alumni

Is there any reason for a sole member LLC to include reimbursed expenses on a 1099MISC? I'm a freelancer & provided receipts & called out expenses separately in invoices.

No, it's not correct. If you adequately accounted for your expenses to the payer, a 1099-MISC isn't necessary. Of course, since that was reported to the IRS, you will have to report the income and deduct the expenses. You wouldn't deduct the reimbursed expenses that were not reported as income. See the answers below to similar questions.

https://ttlc.intuit.com/replies/5706707

https://ttlc.intuit.com/replies/3956096

**Say "Thanks" by clicking the thumb icon in a post
**Mark the post that answers your question by clicking on "Mark as Best Answer"
ludinz
New Member

Is there any reason for a sole member LLC to include reimbursed expenses on a 1099MISC? I'm a freelancer & provided receipts & called out expenses separately in invoices.

Thank you for clearing this up! It felt odd to me, but I wanted to be sure I wasn't pushing back without reason.
IsabellaG
Expert Alumni

Is there any reason for a sole member LLC to include reimbursed expenses on a 1099MISC? I'm a freelancer & provided receipts & called out expenses separately in invoices.

If you see the instructions for 1099-MISC, you DO have to issue a 1099  for a "fee paid to a nonemployee, including an independent contractor, or travel reimbursement for which the nonemployee did NOT account to the payer, if the fee and reimbursement total at least $600. Which isn't the case with you. <a rel="nofollow" target="_blank" href="https://www.irs.gov/pub/irs-pdf/i1099msc.pdf">https://www.irs.gov/pub/irs-pdf/i1099msc.pdf</a>
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ludinz
New Member

Is there any reason for a sole member LLC to include reimbursed expenses on a 1099MISC? I'm a freelancer &amp; provided receipts &amp; called out expenses separately in invoices.

Ok thanks! And for all travel, etc. I would provide receipts, and an expense report to accompany my invoice.
IsabellaG
Expert Alumni

Is there any reason for a sole member LLC to include reimbursed expenses on a 1099MISC? I'm a freelancer &amp; provided receipts &amp; called out expenses separately in invoices.

That's adequate accounting.
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ludinz
New Member

Is there any reason for a sole member LLC to include reimbursed expenses on a 1099MISC? I'm a freelancer &amp; provided receipts &amp; called out expenses separately in invoices.

Ok that's great to know! Why do you think this entity is insisting on including my reimbursed expenses? They seemed quite adamant.
IsabellaG
Expert Alumni

Is there any reason for a sole member LLC to include reimbursed expenses on a 1099MISC? I'm a freelancer &amp; provided receipts &amp; called out expenses separately in invoices.

They are afraid they will be hit with a penalty for not reporting it, and want to be on the safe side. That's all I can figure.
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