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Is it better to itemize mileage for work travels or take the reimbursement checks?


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Is it better to itemize mileage for work travels or take the reimbursement checks?
You framed the question as if you had a choice, but if the reimbursement was already paid, its a done deal.
The rules are this: if you are reimbursed for work expenses with tax-free money, you can't also take a tax deduction--you can't deduct the expenses from your income because the reimbursement was never in your income. If the reimbursement is less than your qualified tax deduction would be, you can deduct the difference. You can report your mileage using the standard mileage method which is I think 54 cents per mile for 2016. Then a few screens later turbotax will ask for any non-taxed reimbursement, enter the amount there. If there is a remaining deduction, it will be applied to form 2016 as a schedule A itemized deduction. But since this is subject to the 2% rule, your actual tax benefit will be limited based on your other tax facts.
In a nutshell, if you were reimbursed at 40 cents per mile, you can take an additional deduction for the remaining 14 cents, subject to the 2% rule. If you were already reimbursed at the full rate, there is nothing you can deduct. (And if you were reimbursed at more than 54 cents per mile, the excess is taxable income.)
If the reimbursement was added to your taxable income in box 1 of your W-2, you can take the full deduction against the taxable income.
In the future, if you have a choice between tax-free reimbursement and a tax deduction, the reimbursement will almost always be better because of the 2% rule.
https://ttlc.intuit.com/questions/2902781-what-is-the-2-rule
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Is it better to itemize mileage for work travels or take the reimbursement checks?
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Is it better to itemize mileage for work travels or take the reimbursement checks?
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Is it better to itemize mileage for work travels or take the reimbursement checks?
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Is it better to itemize mileage for work travels or take the reimbursement checks?
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Is it better to itemize mileage for work travels or take the reimbursement checks?
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Is it better to itemize mileage for work travels or take the reimbursement checks?
You framed the question as if you had a choice, but if the reimbursement was already paid, its a done deal.
The rules are this: if you are reimbursed for work expenses with tax-free money, you can't also take a tax deduction--you can't deduct the expenses from your income because the reimbursement was never in your income. If the reimbursement is less than your qualified tax deduction would be, you can deduct the difference. You can report your mileage using the standard mileage method which is I think 54 cents per mile for 2016. Then a few screens later turbotax will ask for any non-taxed reimbursement, enter the amount there. If there is a remaining deduction, it will be applied to form 2016 as a schedule A itemized deduction. But since this is subject to the 2% rule, your actual tax benefit will be limited based on your other tax facts.
In a nutshell, if you were reimbursed at 40 cents per mile, you can take an additional deduction for the remaining 14 cents, subject to the 2% rule. If you were already reimbursed at the full rate, there is nothing you can deduct. (And if you were reimbursed at more than 54 cents per mile, the excess is taxable income.)
If the reimbursement was added to your taxable income in box 1 of your W-2, you can take the full deduction against the taxable income.
In the future, if you have a choice between tax-free reimbursement and a tax deduction, the reimbursement will almost always be better because of the 2% rule.
https://ttlc.intuit.com/questions/2902781-what-is-the-2-rule
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Is it better to itemize mileage for work travels or take the reimbursement checks?
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Is it better to itemize mileage for work travels or take the reimbursement checks?
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Is it better to itemize mileage for work travels or take the reimbursement checks?
If the reimbursements were added to box 1 wages on your official W-2 then you will be able to deduct your expenses. Were they also added to box 3 and box 5?
As a separate but related issue, reimbursements are only non-taxable with an "accountable" plan, where you submit mileage records and other receipts and you only get reimbursed for expenses that you prove with records and receipts. If you don't submit records, or your employer pays a per diem and doesn't require proof, then that is a non-accountable plan and it must be taxed. Then you deduct your expenses against that taxable income.
I assumed from other things you said that you have an accountable plan--if your employer is adding reimbursements to your box 1 W-2 and you have an acceptable plan, he's doing it wrong, or at least unnecessarily. But you can deduct expenses against taxable reimbursement, just not against non-taxed reimbursement.
Do you have your W-2 yet?
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Is it better to itemize mileage for work travels or take the reimbursement checks?
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Is it better to itemize mileage for work travels or take the reimbursement checks?
ME - Do you know if our monthly reimbursement is part of/added into our Income on our W2?
Finance - It depends on what the earn code is. Attached is a list of earn codes used. However, I highlighted the earn codes you are looking for and they will also tell you if it is added to gross and/or subject to taxes. (“Subj FWT” = Subject to federal withholding tax).
In review it appears that some reimbursements were added to my gross but weren't taxed...and some were added and taxed...
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Is it better to itemize mileage for work travels or take the reimbursement checks?
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Is it better to itemize mileage for work travels or take the reimbursement checks?
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