Yes, per the IRS, Box 1 of a 1099 MISC form should include payments made for the rental of equipment.
Here is more information from the 1099 MISC form instructions:
Box 1. Rents: Enter amounts of $600 or more for all types of rents, such as any of the following.
Real estate rentals paid for office space. However, you do not have to report these payments on Form 1099-MISC if you paid them to a real estate agent or property manager. But the real estate agent or property manager must use Form 1099-MISC to report the rent paid over to the property owner. See Regulations sections 1.6041-3(d) and 1.6041-1(e)(5), Example 5.
Machine rentals (for example, renting a bulldozer to level your parking lot). If the machine rental is part of a contract that includes both the use of the machine and the operator, prorate the rental between the rent of the machine (report that in box 1) and the operator's charge (report that as NEC in box 7).
Pasture rentals (for example, farmers paying for the use of grazing land).
While the IRS does require you to issue a 1099-Misc form when you rent equipment, the IRS also supplies us with a list of exceptions. You are not required to file a 1099-Misc form if any of the following situations apply:
- You are not engaged in a trade or business.
- You are engaged in a trade or business and
- the payment was made to another business that is incorporated, but was not for medical or legal services or
- the sum of all payments made to the person or unincorporated business is less than $600 in one tax year.
- For additional information, see the following IRS article: Am I Required to File a Form 1099 or Other Information Return?
If you rented the copier from the manufacturer or another incorporated business, you will generally meet the "business is incorporated" exception.
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I have a question that is a slight variation on this. Would a company who paid rent directly to the property owner issue them a 1099-NEC or a 1099-MISC? So far I can't find a clear answer from the IRS or anyone else.
Form 1099-MISC is used to report rental payments made to the property owner. The only use for Form 1099-NEC is for payment of services rendered or nonemployee compensation from an individual.
- 2020 Instructions for Forms 1099-MISC and 1099-NEC (page 4 for rent payments)
My company does an equipment rental bid each year that is a lump sum rate per hour for equipment with operator. Are we still required to prorate between the equipment and labor? In the past we have included the full amount in the rental box but now things have changed. Can I still do that or do I need to adjust my bid request to split these out? Proration ratio?
You do not need to issue a 1099-NEC for the operator. The company is providing the operator and the equipment and the rental company will be responsible to issue a 1099 or W2 to their operator.
In it's simplest form, you are not required to issue a 1099 to a *CORPORATION* regardless of the amount. However, you are required to issue a 1099 to an *INDIVIDUAL* you paid more than $600 to during the tax year.
In most cases, an individual includes an LLC since an LLC is considered a disregarded entity for tax purposes.