Contractor Refuses to Provide w9

[storybox]

We paid a contractor and they are now refusing to supply a w9. What can we do now? 

[DavidD66]

If the payment has been made and the Independent Contractor is refusing to complete the Form W-9, take the following steps:

• Attempt to contact the Independent Contractor by phone and inform them that they are required to provide the ID number or be subject to a $50 penalty for failure to furnish a TIN.  Inform the Independent  Contractor  it is your policy to file the Form 1099 with “refused” listed in the field for the EIN and SSN.
• If no response, mail the partially completed Form W-9 with a return receipt requested.
• If still no response, mail the Independent Contractor the Form 1099-MISC with "refused" for the EIN or SSN tax ID number.
• If still no response, file Forms 1099-MISC with IRS .with "refused" for the EIN or SSN tax ID number.

[storybox]

Thank you, very helpful, but if we're using TurboTax Business, and submitting the rest digitally, do we just add this one 1099-MISC in manually in the business desktop software after bringing the other 1099-MISC's in? 

[LindaB1993]

Yes.. The one with the missing SSN/EIN should be printed and mailed to IRS for processing.