1099NEC filing rejected - unable to correct

[Dude6156]

My 1099NEC employer form filing was rejected for the following reason:

"Your business info doesn’t match the IRS records. Typically, this happens if the Business Name and business Tax ID (SSN or EIN) are not matching their records."  I got an email from TurboTax stating : "Please e-file a replacement as soon as you can. Visit Quick Employer Forms to resolve this issue.
Your filing date will be the date of your original submission."

I made an error in the EIN. 

When I go to the Turbotax employer forms filing, the option to "correct" is greyed out, with a message that this is only available after IRS accepts the filing.  When I click on "edit", it says that I cannot edit an already e-filed form.

What do I do?  How do I fix this?

Thanks.

[DianeW777]

Print your forms and mark the 'CORRECTED' box on each 1099-NEC. Include any 1099-NEC that is affected and include the Form 1096 transmittal. Mail to the address on Form 1096.

• Form 1099-NEC
• Form 1096

[Dude6156]

Wouldn't this apply to  1099 forms that have already been accepted by the IRS?  Then I can do this through the "correct" option on the website.  Right now, since my forms were rejected, the website does not allow me to use "correct", and therefore does not let me change anything.  

I can print the forms manually and then use a white-out to correct the error - but again, isn't the "corrected" option on the form meant for "already accepted" forms? The email from TurboTax seems to suggest that I should be able to fix the error and file again, while retaining the original date of filing - but I cannot seem to find a way to do that.

Alternately, I can refill the forms with correct information manually and file, but this also does not seem to be the ideal approach.

Please help!

[AmyC]

You can check QB Support or contact QB. You do need to file an original form. The corrected is for after acceptance of original.

[Dude6156]

Thank you.  This is exactly what I thought!

The email from QB states:  "Please e-file a replacement as soon as you can. Visit Quick Employer Forms to resolve this issue.  Your filing date will be the date of your original submission."

I am confused as to how the filing date will be the date of original submission if I am creating a new filing.

[Earle1]

Any update on a resolution for this?

[DaveF1006]

Since your filing was rejected, as far as the IRS is concerned, it does not exist. You do not need a "Corrected" form because there is no "Incorrect" form on their record to fix.

When TurboTax says your filing date will be the original date, they are referring to "Timely Filing" protections. If you filed by the January 31 deadline and it was rejected, the IRS generally gives you a "perfection period" (usually 10 days) to fix the error and resubmit. As long as you resubmit successfully within that window, they treat it as if you hit the original deadline.

Since the "Edit" and "Correct" buttons are greyed out, you have to bypass the "dead" form and create a fresh one. Here is the step-by-step to get this done:

1. Do NOT use the "Correct" button: As you correctly suspected, that is only for forms the IRS already has in their database.
2. Create a New Business Profile (if needed): If the EIN error is in your Business Info (your info as the payer), you may need to go to the "Business" or "Payer" list in QEF and "Add a New Business" with the correct EIN. QEF often locks the Business Profile once a filing is attempted.
3. Once you have the business profile with the correct EIN, start a New 1099-NEC.
4. Enter the recipient’s information exactly as before.
5. E-file the NEW form: This will be treated as an Original filing.
6. Ignore the Rejected Form: The rejected filing will simply sit in your history as "Rejected." It will not be sent to the IRS, and you will not be double-charged (though you will have to pay for the new successful filing if you haven't already used a bundle credit). 

Don't white anything out. The IRS uses high-speed scanners that don't play well with white-out, and more importantly, it wouldn't solve the electronic record issue. Since you are using Quick Employer Forms, the goal is to get a "Accepted" status electronically so the IRS's computers match your data.

@Dude6156