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Returning Member
posted Jan 19, 2026 9:50:49 AM

Contractors Refusing to Provide W9

I have 3 contractors refusing to provide a W-9.  I plan on doing paper 1099-NEC forms indicating "REFUSED" for the contractor EIN.  My questions are ...

 

Do I need to prepare the 1099-NEC on the IRS form with the red ink? 

When mailing these to the IRS, do I include a 1096 Form?

 

I am submitting all the other 1099-NEC forms electronically via Quick Forms.

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1 Replies
Employee Tax Expert
Jan 20, 2026 10:16:40 AM

Yes, you must use the official IRS Form 1099-NEC, which you may be able to purchase at a local office supply store. Include Form 1096 with the forms you mail to the IRS. Quick Employer Forms will handle the 1096 for the e-filed forms.