Apps are a great way to keep track of your expenses for sure! Just make sure the app you are using keeps track of all the information needed to document the expense. I personally love the expense tracking apps where you can snap a picture of the receipt and it will store that as well.
The IRS states: You should keep the proof you need in an account book, diary, log, statement of expense,
trip sheets, or similar record. You should also keep documentary evidence that, together with your record, will support each element of an expense.
Documentary evidence. You must generally have documentary evidence, such as receipts,
canceled checks, or bills, to support your expenses.
Exception. Documentary evidence isn’t needed if any of the following conditions apply.
• You have meals or lodging expenses while traveling away from home for which you account to your employer under an accountable plan, and you use a per diem allowance method that includes meals and/or lodging.
• Your expense, other than lodging, is less than $75.
• You have a transportation expense for which a receipt isn’t readily available.
Adequate evidence. Documentary evidence will ordinarily be considered adequate if it shows the amount, date, place, and essential character of the expense.
For example, a hotel receipt is enough to support expenses for business travel if it has all of the following information.
• The name and location of the hotel.
• The dates you stayed there.
• Separate amounts for charges such as lodging, meals, and telephone calls.
A restaurant receipt is enough to prove an expense for a business meal if it has all of the following information.
• The name and location of the restaurant.
• The number of people served.
• The date and amount of the expense.
If a charge is made for items other than food and beverages, the receipt must show that this is the case.
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