When I receive mileage reimbursement for driving I've only ever been told that I need to keep a log of the mileage. So I keep a pocket calendar with notes regarding car mileage. My Foreflight service and my flight log act as my proof of length of trip and actual flights taken. Why aren't these both considered the same evidence to substantiate my expense?
https://www.gsa.gov/travel/plan-book/transportation-airfare-pov-etc/priva[product key removed]le-mil...
This is the link to the resource I'm using. It includes motorcycles as well as personal aircraft. It is an official website of the US Government.
I did check AOPA website, unfortunately, everything with a link had been taken out of service. Error found... So no help there. I am seeing that the reimbursement rate is acceptable in the moment of the event/trip/etc... however it looks like https://www.pilotsofamerica.com/community/threads/mileage-deduction-for-business-use-of-a-personal-a... POA has specified that at the end of the year, those reimbursements need to be reconciled against actual expenses and corrected for accuracy. This system makes it easy for your company to reimburse you for the expense and puts the burden of accuracy on the pilot at tax-filing time. Not what I wanted to hear ...
Are these really two different conversations; one for the business - and how to efficiently/consistently reimburse the employee for the mileage (GSA guidelines) and the other for the pilot claiming earnings/listing expenses on his personal return?
