Need assistance with reporting Roth/Trad IRA contributions over multiple years
We were advised to contribute the max allowable amount to traditional IRA accounts in 2023, and complete a conversion (aka back door Roth IRA). However, in the same tax year, my husband withdrew and rolled over his retirement to a traditional IRA. My understanding is that the IRS considers the retirement accounts as one large pool and converting any portion of the IRA subjects his total to taxes. Our CPA did not catch this in 2023, which is a whole other issue (unless I'm wrong), but it's created a cluster for filing our taxes in 2024 and now 2025.
I sent in the amount we owed, but have not been able to file 2024, so I'm actually looking for help on how to report everything. The CPA did not record the portion converted to Roth as excess, but he did report a basis for both of our taxpayer IDs because there were previous years we had contributed to Roth IRAs using after tax dollars, where we didn't document anything because the 5498 comes out way after the filing date. (Yes, this has been a series of missteps and learning opportunities.)
Currently, I'm trying to determine what amounts should be entered into the taxable and nontaxable conversions boxes for Roth IRA contributions in tax year 2023. Because we already paid taxes, it seems the full portion that was converted to Roth IRA should be nontaxable. I'm tripping up on the 'excess contributions' amount. We didn't contribute more to the Roth than was allowed for that year, and amount we rolled over from the 401k still lives in the traditional IRA.
Can someone confirm whether I am on the right track? Also, what's the best way to resolve all of the past tax years - start with an amended 2023 return, then file 2024 and 2025?