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Hello, my wife lives in Indonesia and we want to submit a W-7 form. We were wondering if a scan of her passport would suffice as a supporting document?
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Unfortunately, no. You must either submit the original passport, a certified copy of the passport, or a certification form that you can obtain from a Certified Acceptance Agent (CAA).
You can find a list of CAAs near you by clicking on this link: IRS Certified Acceptance Agents.
Note that a CAA may charge a fee for services.
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Thank you. Does it matter who certifies the copy of the passport? Is there a specific person or agency that it needs to be certified by?
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Susan gave you the answer above - the documents supporting the W-7 application must be approved by a Certified Acceptance Agent (CAA).
An alternative would be to mail your forms and original identity documents to the IRS, but few people would want to do that if there is a CAA nearby.
Note that CAAs are often (or even usually) associated with tax practices.
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Ah okay, I am not sure what to do then because there isn't an agent in my wife's country so there wouldn't be a way for her to give the original passport to be copied.
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Another option is to obtain a certified copy of the passport, with translation if necessary, from the issuing agency.
In the U.S. that is our Department of State. Inside of Indonesia I believe this may be a task that can be completed by the Ministry of Foreign Affairs.
Perhaps a Community member will be able to chime in with information from their experience with this!
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